Approvals & Online Payments

Collecting rapid approvals on proposals and receiving timely payments are central to healthy cash flow.

The Proposal Review & E-Signature Flow

1. Customer receives an email notification with a Review Proposal button.
2. Clicking the link opens the proposal in the secure PrairieHQ Client Portal.
3. The customer reviews:
   • Scope of work breakdown and deliverables.
   • Pricing schedule and payment terms.
   • Service frequency and legal disclaimers.
4. The client enters their full legal name and provides an e-signature on desktop (using a mouse) or mobile/tablet (using a touchscreen).
5. A PDF copy of the executed agreement is instantly emailed to all parties and stored on the customer account in PrairieHQ.

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Paying Invoices Online

PrairieHQ integrates directly with Stripe to process online customer payments:

• Accepted Payment Methods: Major credit cards (Visa, MasterCard, American Express) and bank debit / ACH transfers.
• Card on File: Customers can securely save payment credentials for recurring monthly maintenance billing.
• Auto-Receipts: Payment receipts are generated automatically upon successful charge and ledger records update in real time.