Time Off Requests

The Time Off module helps dispatchers plan future crew capacity by tracking scheduled vacations, sick leave, and personal absences.

Submitting a Time Off Request

Employees or managers can submit requests under Resourcing → Time Off:

1. Click + Request Time Off.
2. Select the employee name (if submitting on behalf of a team member).
3. Choose the leave type: Vacation, Sick / Medical, Personal, or Unpaid.
4. Select the date range (single day, partial day, or multi-day range).
5. Add optional notes.
6. Submit for review.

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Manager Approval & Scheduling Impact

• Pending requests appear on the manager's review board.
• When reviewing a request, PrairieHQ displays existing scheduled shifts for that employee during the requested window.
• Approving a request automatically removes the employee from active crew rosters during those dates and prompts dispatchers if a crew leader or key driver requires a substitute.